Student Records Overview

Purpose

Find students, open their profiles, keep their checklists, and add new student records.

Who can access it

Registrar and admin. Some pages have narrower access (see the table).

How to access it

Registrar group in the sidebar. Page addresses start with /registrar/students.

Main functions

Page	Who	Read more
Student list with search and filters	registrar, admin	Student List
Add a student	registrar, admin	Add Student
Student profile (information and records)	registrar, admin	Student Profile & Information
Edit student	admin only	Student Profile & Information
Checklist	registrar, admin	Student Checklist
Student finances	cashier_admin, finance, admin	Finance & Cashiering

Related registrar pages that work on a selected student are described elsewhere:

• Shifting (change of program), credited subjects, registrar password reset, and campuses: see Student Profile & Information.
• Transcripts: Transcript of Records.
• Enlistment: Enrollment.

Step-by-step usage

Start from the Student List.

Important fields/actions

Bulk import of students and class records is available from the student list (download a template, fill it in, upload it).

Validation or restrictions

Registrars can view and add students but cannot edit them. Editing is admin only.

Related workflows

Student Enrollment, Admissions Journey (applicants become student records).

Known limitations

⚠️ Known Issue

The student list can be requested by any signed-in account, not only registrar and admin. See KI-08.